Define the core kit
List the items every new hire should receive, then separate optional items by role. Give the estimated quantity for each version so a bag or drinkware change does not alter the entire brief.
For HR teams and corporate buyers
Employee Welcome Kits & Onboarding Gifts
Plan a practical first-day kit with branded drinkware, stationery, a bag and a welcome message. Choose items for the role, then confirm packing, artwork and delivery requirements for your hiring program.
Match the onboarding kit to the way your team works
A new hire kit should suit the employee’s workday. The office or remote delivery format also changes which packing details need to be agreed.
| Onboarding program | Useful starting items | Planning priority |
|---|---|---|
| Office-based new hires | Notebook, pen, mug or tumbler, lanyard or badge holder and a welcome card. | A kit that is easy for HR to store, identify and hand over on the first day. |
| Remote or distributed teams | Notebook, pen, drinkware or mouse pad, welcome card and protective packaging. | Confirm destination coverage, postal codes and packing suitability before agreeing any individual shipments. |
| Repeat hiring batches | A consistent core of stationery and drinkware, with a bag or another role-specific item. | Record approved colors, artwork, item specifications and an agreed substitution process for future quotes. |
Prepare an onboarding brief your team can reuse
Approve one complete sample
Review the logo finish, card, item arrangement and closed box together. Check that the packed kit can be handled and stored in the way your HR team expects.
Record the repeat-order details
Keep the selected item references, stock colors, logo files and packaging dimensions with the approved sample. Availability and any substitutions should be checked again for each new batch.
Start with the representative employee welcome kit, then use the welcome kit checklist to prepare your brief. Company swag kits cover broader team and campaign gifting.
From your brief to an approved gift set
Share the brief
Send the recipient, quantity, preferred items, target budget and required destination or date. A short description is enough to start.
Review the proposal
Compare the selected items, logo methods, packaging, minimum quantity and a quote for the agreed delivery plan.
Approve the sample
Confirm the artwork, product finish, colors, message card and packaging fit. Sample cost and timing are agreed for the project.
Confirm production and dispatch
Agree the production specification, inspection points, carton packing and shipping arrangement before the bulk order proceeds.
Your project is discussed with Shenzhen Gelinhong Technology Co., Ltd., the company behind Sendora Gift. Check our company details and contact channels.
Buyer questions
What should be included in an employee welcome kit?
Useful work items and a welcome message are a good starting point. Common options include a notebook, pen, mug or tumbler, bag, lanyard, badge holder, mouse pad and branded packaging. Select items for the employee’s role and work location.
Can welcome kits be shipped to remote employees?
Individual delivery can be considered after checking destination coverage, postal codes, recipient-list handling and packaging protection. Confirm the shipping arrangement and cost before approving the order.
Can we reorder the same onboarding kit?
Use an approved specification for the items, colors, artwork and packaging as the basis of a repeat quote. Availability and any proposed substitutions need to be confirmed for each batch.
What is the minimum quantity for custom welcome kits?
Around 100 sets can be used for initial planning. The final minimum depends on the selected items, stock colors, logo methods and packaging. Share your hiring quantity so the combination can be reviewed.
Can we check a sample before bulk production?
Yes. Sample options, cost and timing are confirmed after product selection and artwork review. Check the product quality, logo finish, welcome card and packaging fit together before bulk approval.
Request options for your project
Share your name, email, estimated quantity and a short brief. Budget, shipping details and artwork can be added when available.